These Words & phrases will help you a lot while writing a giving information email Sometimes, you can use the non-traditional like “Look forward to hearing from you”, “Hope this helps”, “Have a great day” or “Thank you”, etc.Īnd don’t forget to really “end” with your signature. Enclose or offer additional information for those readers who want detail, or refer them to a Website where more information can be found.Įnd the mail with the classics “ Regards”, “Best” or “Sincerely”.Give just the important facts, not the whole background or history. Tell the readers only what they need to know. Here you can write whatever you or your reader want about the matter (if they are the ones who asked for it). This is the most important and the longest part for sure. If they didn’t request you the information:Įx: I am writing to provide our regular customers about the new product which you may be interested in – Garnier SkinActive Micellar Foaming Face Wash.Explain why you are writing this: State your purpose for writing is providing informationĮx: I am writing in reply to your request for information regarding our company’s new tour from Hanoi to Singapore.We met at the Business Conference in Ho Chi Minh City last weekend and discussed ways my company could help you preventing evils from taking over the world. State your name and give them some clues to figure out who you are. They may not know your email address or may not remember having asked you. However, even if they did, you still need to introduce a bit. If your recipients didn’t ask for information, this line definitely must appear. You can’t be a stranger from anywhere then one day appear in someone’s inbox to send them tons of words. Otherwise, you can use the formal “To Whom It May Concern” greeting. If you’re sending an email to an address that doesn’t have a specific contact name, you can just use “Dear Sir/Madam”. What salutation should we use? To keep greetings simple, here are some suggestions for what you can use in 90% of business situations: GreetingsĪt this step, we just do like writing any other business mail.
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